# Meeting Minutes

## Metadata

| | |
|---|---|
| Organisation | Not stated |
| Reference | Not stated |
| Meeting | Client Eakin T733 Tech File review weekly |
| Date | Not stated |
| Duration | Not stated |
| Attendees |  |

## Objectives

Review the following week’s TF24 technical-file status and keep priority workstreams moving before holiday and submission deadlines.

## Executive Summary

The meeting confirmed continued TF24 remediation priorities, with risk, software, contract management, subcontractors and usability still central. Alarm updates had been completed and clinically reviewed, language changes were ongoing, and in-house electrical testing would push the software workstream to the end of July. The team also reviewed subcontractor procedure updates, formative study planning, process-map responses, PMS alignment and the need to move documentation quickly because timelines were tightening.

## Key Discussion Points

| Topic | Discussion | Outcome |
|---|---|---|
| Topic 1 | Documentation tracker movement is expected, with priorities remaining risk, software, contract management, subcontractors and usability. | See discussion |
| Topic 2 | Risk-management updates are continuing after David's feedback, including ratings, the risk matrix and cybersecurity mitigations for the USB port. | See discussion |
| Topic 3 | Alarm software updates have been completed and clinically reviewed as acceptable for field use. | See discussion |
| Topic 4 | The alarm changes can proceed through the change request and will form part of the new software version. | See discussion |
| Topic 5 | Language updates are ongoing, with several languages loaded and others blocked by minor or more substantial symbol issues. | See discussion |
| Topic 6 | The language updates will also form part of the new software release. | See discussion |
| Topic 7 | Electrical compliance testing will be completed in-house and is expected to finish in the second-last week of July. | See discussion |
| Topic 8 | The software workstream end date is pushed to the end of July because electrical testing outputs feed into software deliverables. | See discussion |
| Topic 9 | Subcontractor and contract-management documentation is being finalised, including feedback and missing documentation. | See discussion |
| Topic 10 | The contractor GSOP has been updated to include Louise's feedback and other site-audit updates. | See discussion |
| Topic 11 | Formative usability study outputs are expected after the initial August submission but before notified body review in November. | See discussion |
| Topic 12 | Adil is preparing the formative study protocol while balancing mini-masking-problem protocol work. | See discussion |
| Topic 13 | Kevin is responding to comments and rewriting process-map related documents. | See discussion |
| Topic 14 | TFO3 has been submitted, and PMS-related documents now need to be adapted to TF24 specifics. | See discussion |
| Topic 15 | David's PMS comments include straightforward alignment items such as confirming Rule 9 across the documentation. | See discussion |
| Topic 16 | The team is running short on time, so documentation should be progressed and shared for review as soon as possible. | See discussion |

## Actions

| Owner | Action | Due |
|---|---|---|
| Rebecca | Continue updating the risk management plan, ratings, matrix and USB-port cybersecurity mitigations. | Not stated |
| Andrew | Continue resolving language symbol issues and complete the language updates for the new software version. | Not stated |
| Andrew | Continue in-house electrical compliance testing, targeting completion in the second-last week of July. | Not stated |
| Christina | Put the updated contractor GSOP into a folder for Louise to check. | Not stated |
| Christina | Check in with Rebecca before the end of the week on missing subcontractor or contract-management updates. | Not stated |
| Jacqui | Follow up on Louise's review of the updated contractor GSOP. | Not stated |
| Adil | Progress the formative study protocol and agree with Colm and Grace how the study will be distributed across part one and part two. | Not stated |
| Kevin | Finish responses and rewrites on process-map documents, then email Colm and Louise for review. | Not stated |
| Ciaran | Convert the relevant submitted documents into TF24-specific versions and apply client-folder comments. | Not stated |
| Ciaran | Incorporate David's PMS comments, including alignment on Rule 9 and summary-document consistency. | Not stated |
| Team | Progress documentation quickly and share anything that needs Trinzo review. | Not stated |