# Meeting Minutes

## Metadata

| | |
|---|---|
| Organisation | Not stated |
| Reference | Not stated |
| Meeting | 10K committee catch-up |
| Date | Not stated |
| Duration | Not stated |
| Attendees |  |

## Objectives

Review planning status for the 10K event and assign responsibilities for safety, route, medals and promotion.

## Executive Summary

The committee confirmed the 10K date and entry fee, then focused on practical event risks. Marshal recruitment and first-aid cover were identified as priorities, with Jo Marsh and Jo Bennett taking separate responsibilities. The group also discussed road-closure timing, the need for a Plan B route, medal ordering and increased social media activity to reach the break-even entry level.

## Key Discussion Points

| Topic | Discussion | Outcome |
|---|---|---|
| Topic 1 | Race date and GBP 15 entry fee. | See discussion |
| Topic 2 | Marshal shortage and requirement for 14 marshals. | See discussion |
| Topic 3 | Inadequate first-aid coverage and need for two crews. | See discussion |
| Topic 4 | Route status and resurfaced towpath. | See discussion |
| Topic 5 | Road-closure application and risk of it not being approved in time. | See discussion |
| Topic 6 | Need for a Plan B route if the permit is unresolved two weeks before the race. | See discussion |
| Topic 7 | Medals versus shirts, with medals selected. | See discussion |
| Topic 8 | Order quantity of 350 medals for an expected 300 runners. | See discussion |
| Topic 9 | Low social-media activity and its possible effect on entries. | See discussion |
| Topic 10 | Need for roughly 280 entries to break even. | See discussion |

## Actions

| Owner | Action | Due |
|---|---|---|
| Jo Marsh | Recruit enough marshals to reach 14. | Not stated |
| Jo Bennett | Get a quote from St John Ambulance for two first-aid crews, then confirm once the cost is approved. | Not stated |
| Alan | Submit the road-closure application this week and confirm the towpath has reopened. | Not stated |
| Deepa | Reorder 350 medals. | Not stated |
| Deepa | Run the social media push, posting every couple of days through to race day and distributing the entry link. | Not stated |