# Meeting Minutes

## Metadata

| | |
|---|---|
| Organisation | Harbour Miles Charity |
| Reference | EVT19 |
| Meeting | Cycle event committee |
| Date | 2026-09-26 |
| Duration | 29m 40s |
| Attendees | Dalia Price, Samira Cole, Sam Cole, Pia Voss, Rowan Dale |

## Objectives

Resolve the supported current position for each topic while separating corrections, proposals, history and accepted actions.

## Executive Summary

The meeting deliberately mixed earlier positions, corrections, rejected proposals and qualified commitments. The supported outcomes and accepted actions are recorded below; unresolved matters remain explicitly open.

## Key Discussion Points

| Topic | Discussion | Outcome |
|---|---|---|
| Marshal ownership | Samira Cole accepted marshal recruitment, then handed it to Sam Cole when her travel clash emerged. | Sam Cole is final owner. |
| Route permit | The permit deadline is two weeks before 18 October, resolved as 4 October. | Submit by 4 October 2026. |
| First aid | Two crews are required; a one-crew quote was rejected. | Obtain a two-crew quote. |

## Actions

| Owner | Action | Due |
|---|---|---|
| Sam Cole | Recruit sixteen route marshals | 9 October 2026 |
| Pia Voss | Submit the route permit | 4 October 2026 |
| Rowan Dale | Obtain a quote for two first-aid crews | 30 September 2026 |